Archive & Backfile Scanning Services
Digitize Years of Stored Records into Secure, Searchable Digital Files
Turn Source Imaging provides archive and backfile scanning services in California, helping organizations clear out paper backlogs, free up storage space, and modernize access to historical records.
Eliminate Paper Backlogs with Archive Scanning
Decades of paper files are expensive to store, difficult to search, and vulnerable to damage or loss. Our backfile scanning services convert stored records into digital files, ensuring secure, fast, and permanent access. We specialize in:
High-Volume Archive Scanning
Thousands of boxes digitized efficiently.
Confidential Records
Secure, HIPAA and FERPA compliant.
Cost Savings
No more file cabinets or offsite storage.
Searchable Digital Files
OCR-enabled for fast retrieval.
What’s Included in Our Archive Scanning Services
Pre-Project Planning
Project manager ensures smooth workflow.
Secure Pickup & Delivery
Chain-of-custody maintained.
Document Preparation
Staples removed, pages repaired, files organized.
High-Resolution Scanning
Accurate and clear digital copies.
OCR & Indexing
Searchable by name, date, case number, or custom fields.
Flexible Output
PDFs, TIFFs, JPEGs, or direct system integration.
Quality Review
Accuracy checks before delivery.
Why Organizations Choose Our Backfile Scanning
Instant Access
No more digging through file cabinets or storage boxes.
Data Security
Protect against fire, flood, or misplacement.
Compliance
Meet retention and accessibility requirements (HIPAA, FERPA, FACTA).
Operational Efficiency
Employees retrieve records in seconds.
Lower Costs
Reduce storage facility fees and reclaim real estate.
Who Uses Our Archive & Backfile Scanning Services
Organizations across California rely on backfile scanning to modernize recordkeeping:
Our Archive Scanning Process
Assessment & Planning
Define project size, schedule, and formats.
step 1
Pickup or Delivery
Secure transport with full chain-of-custody.
step 2
Document Preparation
Staples removed, pages repaired, files organized.
step 3
High-Speed Scanning
Bulk archives processed quickly.
step 4
Indexing & OCR
Searchable and organized by category.
step 5
Quality Control
Files checked for accuracy.
step 6
Final Delivery
Secure cloud, hard drive, or direct integration.
step 7
After Scanning – Secure Shredding or Reassembly Options
Once your documents are digitized, Turn Source Imaging can return your files in their original order or coordinate secure shredding through trusted partners. This final step ensures your information is protected — from pickup to completion.
Archive Scanning FAQs
What is backfile scanning?
Backfile scanning is the process of digitizing older, stored documents to eliminate paper archives.
How many records can you digitize at once?
We can handle thousands—or even millions—of pages, depending on your archive.
Can you scan historical or fragile documents?
Yes. Our staff is trained to handle delicate archives with care.
Will my files be searchable?
Yes. We apply OCR so your files can be searched by keyword, date, or custom fields.
Start Your Archive Scanning Project Today
Clear out years of storage and modernize your recordkeeping with Turn Source Imaging’s archive and backfile scanning services.
